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,~• ~ . <br />Each department head or Assistant County Manager who receives an <br />abstract for review will do so with as much dispatch as possible. <br />Please use judgement in determining how long is needed for review. <br />A complex contract should be delivered to the attorney and the <br />Purchasing Department several weeks in advance. In order for this <br />system to work, all departments must take steps to ensure that all <br />of the parties who need to review your item have time to review it <br />before the agenda deadline. <br />A new agenda deadline schedule <br />the necessary reviews. The new <br />each Board meeting (instead of <br />meeting). The agenda abstract <br />Sheet must be received in the <br />the Wednesday deadline. <br />has been established to allow time for <br />deadline will be two Wednesdays before <br />two Mondays before each Board <br />and completed Agenda Abstract cover <br />~ounty Manager's office by 12 noon on <br />FORMAT OF COVER SHEET <br />The cover sheet will require the following information: <br />Attachments Any attachments meant for inclusion in the <br />agenda. For example, "4 page contract." <br />Meeting Date Date of the Board meeting at which you would <br />like your item to be on the agenda. <br />Agenda Deadline Consult your Agenda Preparation Schedule to <br />obtain the Agenda Due Date for the Board <br />meeting you have in mind. <br />Today's Date Please indicate the date that your abstract <br />and cover sheet left your office. <br />Names of Each Reviewer The originating department determines which <br />other department heads or attorneys must <br />review his/her agenda abstract. Simply <br />check the box under the reviewer's title to <br />let the reviewer know this item requires <br />comment. <br />Each reviewer will be expected to fill in the following information: <br />Comments Any comments on necessary changes or on <br />opinions may be registered here. Substantive <br />comments should be forwarded to the <br />originating department by copy before <br />sending the original to the next reviewer. <br />Date In The reviewer records the date and time that <br />the cover sheet was received. <br />Date Out The reviewer records that date and time that <br />the cover sheet was sent out from his/her <br />• 2 <br />