P-0490 - Boards and Commissions Appointments and Orientation Process Policy 02-21-2006

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7 Commissioner Jacobs suggested adding a statement that says, "Serving an unexpired term does not constitute a full term." The Board agreed to add "If the unexpired term is greater than two years, it may be considered a full term." Commissioner Brown made reference to #9, which refers to the orientation that the County gives, and said that she would like to add that the Planning Board, the Board of Adjustment, and the Human Relations Commission be required to take training above and beyond the County orientation. The Board agreed to add, "The following boards or commissions shall receive specific training in their area of responsibility: Orange County Planning Board, Orange County Board of Adjustment, Board of Health, Board of Social Services, Human Relations Commission, Board of E8~R, and Other Boards, as the Board of County Commissioners shall determine." Commissioner Brown made reference to Chapel Hill passing a statement this year for their Boards and Commissions relating to conflict of interest. She asked that the Board take a look at it and consider adding something about conflict of interest. Commissioner Jacobs made reference to #7, and said that he has read that if someone misses three consecutive meetings then it is grounds for removal. He said that this is not reflected in #7. Beverly Blythe said that she wanted to make sure that all bylaws conform to this resolution. The Board agreed to add to #7, after "25 percent of the regularly scheduled Board meetings," "or three consecutive meetings, whichever comes first." Geoffrey Gledhill added a technical statement to #3 as follows: "(G.S. 160A-362) and, by Chapter 234 of the 1987 session laws, G. S. 160A-360.1." A motion was made by Commissioner Jacobs, seconded by Commissioner Brown to approve the amendments to the Procedures for the Boards and Commissions with the above revisions and to put it on the agenda for December 7'h. The implementation will be delayed until the Board gets information on ethics from Chapel Hill. VOTE: UNANIMOUS John Link clarified that the ethics issue will be brought back as a decision item. The Board agreed to ask the Boards and Commissions to provide 1) the basic charge or task of the board; 2) number of board members; 3) specific task, function, or events they accomplish annually; 4) email, phone number, and fax number for the chair; 5) priority concerns or emergent issues in priority order the board has identified; and 6) if the board has had training this year. 6. DEPARTMENT HEAD PAYE UITY DISCUSSION FOLLOWUP Commissioner Brown made reference to #1 in the Elements to be Addressed and asked Elaine Holmes if she was going to send something out to all of the department heads and compile position descriptions. Personnel Director Elaine Holmes said that in September she asked the department heads to begin preparing their position descriptions and she provided them with an electronic questionnaire. The position descriptions should be back to herby the end of November for initial review. Commissioner Brown added a question to the electronic questionnaire of how many employees the department heads supervise and if the department has an advisory board. Elaine Holmes said that the number of employees supervised is in the questionnaire, but that she would add the question of advisory boards. Commissioner Jacobs would be interested in knowing how many meetings outside of regular business hours the department heads are required to attend as part of their job. Commissioner Jacobs made reference to page three and the discussion for pay and classification and said that this would be a perfect thing to refer to the Innovation and Efficiency Committee.