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t <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />1 <br />Action Agenda <br />Item No. ~~_ <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 20, 1988 <br />SUBJECT: FEE SCHEDULE; COPIES <br />---------------------------------------------------------------------- <br />DEPARTMENT: COUNTY MANAGER PUBLIC HEARING YES: NO:XX <br />---------------------------------------------------------------------- <br />ATTACHMENT(S): INFORMATION CONTACT: John Link <br />Bev Blythe or Pam Jones <br />POLICY SURVEY FROM OTHER Telephone Number- <br />JURISDICTIONS Hillsborough -732-8181 <br />Chapel Hill -967-9251 <br />Mebane -227-2031 <br />Durham -688-7331 <br />---------------------------------------------------------------------- <br />POSE: To consider establishing a cost per copy for. documents <br />requested by the Publzc. <br />BACKGROUND: On April 19, 1988 the Board of County Commissioners adopted <br />a policy setting guidelines for public access to County <br />records. Copy charges for these records were not set pending a policy <br />survey of area jurisdic~ions. The attached survey results show a <br />variance from no charge to S .50 per copy if the document is mailed. <br />The average cost per copy, of the jurisdictions charging a fee, is <br />approximately ~ .15 each {assumes copies are picked up in office). <br />Following a review of expenses associated with the cost of a copy, we, <br />are requesting that a fee of ~ .25 per copy be set. This figure is <br />based on S .05 per copy which is attributable to equipment, supplies <br />and paper costs and the balance to help defray the cost of the labor <br />involved. {If an employee making X5.00 per hour spends 5 minutes <br />making a copy, there is approximately $ .42 in time used.) If the <br />document must be a certified copy, the fee requested is $1.00 per page. <br />In addition, it is requested that a fee of $1.00 per document be <br />assessed as a search fee to help defray the labor costs involved in <br />_,..locating and replacing the documents in their proper files. <br />a matter of policy, copies of all reports are made available to the <br />lic in a variety of locations such as Libraries and County offices, <br />well as to the Press. It is requested that all copies of reports, <br />in addition to the first one which is provided free, also be assessed <br />at $ .25 per page. <br />