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• ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />• ACTION AGENDA ITEM ABSTRACT <br />Meeting Date; May 16, 2000 <br />Action Agenda <br />Item No. <br /> <br />SUBJECT: Amendment to Board Policy on Contract Approval Procedures <br />DEPARTMENT: Purchasing/Central Services PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Revised Policy Pam Jones, ext 2652 <br />_ TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider amending the Board's current policy relating to Manager and staff <br />approval of certain contracts and purchases. <br />BACKGROUND: The Board's current policy related to Manager and Purchasing Director <br />approval of certain contracts and purchases was established in October 1988 and amended in <br />February 1993. Staff recommends that the Board further amend the policy to permit the <br />Manager to enter into professional services contracts for the purposes of evaluating the <br />condition of property the County owns or may consider acquiring. Subject to available budget <br />appropriations, the Manager would be authorized to enter into contracts whose total amount <br />shall not exceed $25,000 at one time to conduct technical, financial, or other professional <br />service assessments of subject properties. The Purchasing Director would be authorized to <br />execute all related documents as applicable. BOCC adoption of the attached amended policy, <br />with proposed changes noted in bold text, would authorize these provisions. <br />FINANCIAL IMPACT: There is no direct financial impact associated with approval of this <br />proposed policy change. However, the increased flexibility this would provide to the Manager <br />and staff is expected to streamline the process for evaluating property and to have a positive <br />impact on the price that may be paid in some cases when time is of the essence in acquisition <br />decisions. <br />RECOMMENDATION{S): The Manager recommends that the Board approve the amended <br />policy. <br />• <br />