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• ORANGE COUNTY <br />POLICY GOVERNING THE USE OF PERSONAL COMPUTER EQUIPMENT <br />AND SOFTWARE (THE PC POLICY) <br />April, 1996 <br />PURPOSE: This policy has been formulated to provide direction to County Employees, <br />Volunteers and any other users as it respects the use of personal computer hardware and <br />software. Violations of the policy governing the use of personal computer hardware and <br />sofhvare (the PC Policy) shall fall under the jurisdiction of the Orange County Personnet <br />Ordinance, Article IX, Appendix 2 and may result in disciplinary action under that <br />Ordinance. All automated systems (E--mail, Internet, etc.) are subject to monitoring and <br />examination by appropriate County officials at any time, <br />Further, this policy assumes the continued collaboration between the Data Processing <br />Department (hereinafter referred to as "DP") and the user department(s) to address future <br />automation needs as they arise. <br />Section 1. EQUIPMENT <br />1.1 Purchase of Equipment <br />All PC hardware requires review and consensus between DP and the user department <br />prior to it being ordered. Generally, County equipment is purchased on a bid basis. County <br />• Departments shall not contact vendors during the bidding process. Doing so could disqualify the <br />vendor from bidding. The specifications for the equipmenrt are done in collaboration with the DP <br />and the user department director. <br />1.2 Use of Non-County Owned Equipment . <br />The County assumes no responsibility for non-County owned equipment. This includes, <br />but is not limited to, insurance coverage for non-County owned equipment, maintenance for non- <br />County owned equipment, damages to non-County owned software, etc. This also includes <br />personal equipment used by a volunteer. <br />1.3 Repair of Equipment <br />Each Department should designate an employee to be the departmental coordinator for <br />equipment repairs. DP will ensure that the designated person receives training regarding various <br />equipment malfunctions in order that the employee can assess the malfunction as quickly and <br />efficiently as possible. The departmental designee will contact DP as deemed necessary. In the <br />event the problem cannot be addressed in a timely manner by the DP staff the outside service <br />provider will be contacted. DP will estimate the time needed for the repair and notify the <br />department. <br />~J <br />2 <br />