P-0320 - Impact Fee Reimbursement Policy for Affordable Housing 03-04-1998-9a

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An organization requesting impact fee reimbursement must anticipate reimbursement needs for a given fiscal year and submit a request for fee reimbursement at the time for submission of the County's annual budget, non-departmental funding requests. Further, at no time should an organization presume impact fee reimbursement, and in particular, presume a lump sum reimbursement payment or total reimbursement payments in one fiscal year. Therefore, the cost of impact fees should be budgeted when developing housing development projects and should be included in all grant and loan applications. Written request for impact fee reimbursement should be submitted to the Orange County Housing and Community Development Department prior to the anticipated date the building permit will be obtained. The request should include all information necessary for a determination of eligibility, including so much of the following that is pertinent: a description of the anticipated beneficiary (homeowner or tenant), a detailed construction budget including amounts for individual houses or rental units, an estimated completion date, the house selling price or the proposed rent schedule, including utility costs. If funding is unavailable in the current fiscal year budget, the Housing and Community Development Director will notify the non-profit organization. If funding is unavailable, the application for reimbursement will be considered in the next fiscal year. Applications will be considered on a first in, first out basis with unfunded applications carrying over from fiscal year to fiscal year unless withdrawn. Requests will be reviewed within 15 working days and the Housing and Community Development Director will make a recommendation to the County Manager. The recommendation of the Housing and Community Development Director will. be based on whether or not the application satisfies the eligibility criteria, includes all of the information required by this Procedure and whether or not the project budget is adequate for the proposed housing project. The Manager's recommendation to the Board of County Commissioners, for or against reimbursement, will be conveyed to the applicant in writing by the Manager within 15 working days after the Manager receives the recommendation of the Housing and Community Development Director. The recommendation of the Manager will be based on the recommendation of the Housing and Community Development Director AND whether or not there are adequate funds budgeted in the current fiscal year to reimburse the applicant for impact fees paid by the applicant. 4. If the Manager's recommendation is favorable, the item will be placed on the next Board of County Commissioners agenda for its consideration. If the board decision is favorable, the non-profit organization will be reimbursed for the impact fee that it has paid. The Housing and Community Development Director will communicate the decision to the Planning Department and the Finance Department.