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' ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />• ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 1, 1997 <br />Action Agenda <br />Item No. g ~~„ <br />SUBJECT: Orange County Travel Policy <br />DEPARTMENT: Finance <br />PUBLIC HEARING: (Y/1~ <br />BUDGET AMENDMENT: (Y/1~ <br />ATTACHMENT(S): <br />Proposed Travel Policy <br />INFORMATION CONTACT: <br />Ken Chavious, ext 2453 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 227-2031 <br />• PURPOSE: To consider adopting a revised travel policy that would update and replace the <br />County's existing travel policy. <br />BACKGROUND: The County's existing travel policy, now incorporated into the County <br />Personnel Ordinance, has not been updated for a number of yeazs. Staff have developed a revised <br />travel policy that would update and replace the current policy. While most aspects of the revised <br />policy are similaz to the current policy, there aze a number of substantive differences which include: <br />• specifying allowable meal reimbursement rates for in-state and out-of--state travel <br />• replacing outdated per diem rates with a provision that travelers will be reimbursed the cost of <br />approved lodging, if supported by a paid bill that is reasonable in relation to prevailing rates in <br />the travel azea <br />• specifying non-reimbursable items <br />• providing that travelers are responsible to pursue all available refunds in the case of travel <br />cancellations <br />• clarifying that it is the responsibility of the Finance Department to update and disseminate the <br />travel policy <br />The Board reviewed a proposed travel policy at its Mazch 5, 1997. The attached revision (see <br />Section 8a(2)) to that proposal takes into consideration concerns raised by the Board about lodging <br />rates allowable for convention tr~el, especially at "resort" locations. <br />• <br />