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(7) Non-reimbursable Items <br /> <br />•Alcoholic Beverages <br />• In Room Movies <br />• Family or Other Traveling Companions' Expenses <br />•Maid Services <br />• Red Cap Services (except for those with a handicap or special needs) <br />(8) Cancellations <br />In the event of canceled travel plans, it is the traveler's responsibility to pursue all available <br />refunds. The County will reimburse non-refundable costs if the cancellation is the result of <br />a County action, an emergency, or any other situation deemed reasonable by the appropriate <br />department head or supervisor. Non-refundable items must be reported to the Finance <br />Department. <br />b. Non-overnight Travel <br />(1) Advances <br />1 <br />With the exception of registration fees, travel advances will not be made for non-overnight <br />travel. <br />(2) Transportation <br />County employees are encouraged to use County-owned vehicles instead of personal <br />vehicles when available. When travel is authorized by personal vehicle, reimbursement is <br />allowed at the prevailing non-taxable rate per mile allowed by the Internal Revenue Service. <br />(3) Meals <br />An employee involved in one day or partial day travel shall be reimbursed for meals when <br />the employee must travel to a destination located at least 35 miles from the employee's <br />normal place of work. Employees will not be reimbursed for meals within the boundaries of <br />Orange County, unless such expenses are incurred as a result of attendance at a formal <br />workshop, conference, or seminar, or with the prior approval of the appropriate supervisor. <br />The daily allowance for meals on non-overnight or in-state travel is $26.00. Meals for <br />partial day travel will be reimbursed with the approval of the appropriate supervisor. Meal <br />reimbursements will be made according to the following schedule: <br />Breakfast: $5.00 <br />Lunch: $8.00 <br />Dinner: $13.00 <br />