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P-0265 - Orange County Travel Policy 04-01-1997- C
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P-0265 - Orange County Travel Policy 04-01-1997- C
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Last modified
1/15/2009 10:12:35 AM
Creation date
1/15/2009 10:12:33 AM
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BOCC
Date
4/1/1997
Meeting Type
Regular Meeting
Agenda Item
C
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I~ <br />c. A travel advance must be cleared within 30 working days after returning from travel by <br />completing a Travel and Expense Statement (For Travel Advance Receipts) Report. Failure to do <br />so may result in an amount equal to the advance being deducted from the traveler's next pay check. <br />7. Use of County Vehicles <br />See Department of Public Works Vehicle Use Policy <br />8. Allowable Expenses <br />a. Overnight Travel <br />(1) Transportation <br />Personal Vehicle -Transportation shall be by the most direct route. A traveler may <br />elect to use a personal vehicle in lieu of coach class air, though living expenses will be <br />reimbursed only for the period required based on airplane travel time, unless the use of <br />the employee's personal vehicle is for the convenience of the County. Reimbursement <br />for use of a personal vehicle is at the prevailing non-taxable rate per mile allowed by the <br />IRS, or air coach rate, whichever is less. <br />s <br />Air Travel - It is the traveler's responsibility to acquire the best air travel rate <br />available. When a traveler can show a net savings on a airline ticket by extending travel <br />(i. e. over a Saturday night) it is recommended that the traveler take advantage of this <br />savings. However, the additional hotel room and meal costs should betaken into <br />consideration when computing this net savings. <br />Requests for reimbursements should be made using the Travel and Expense Statement. <br />All applicable paid receipts should be attached to ensure reimbursement. <br />Rental Car -With prior written authorization from the County Manager, the cost of <br />renting an automobile will be allowed if it is determined that no other mode of <br />transportation is as economical or practical. For reimbursement, a validated paid <br />receipt must be attached to the traveler's Travel and Expense Statement. When renting <br />vehicles, the traveler should not purchase any additional insurance (collision, theft, <br />vandalism, etc.). Any accidents or damages to a rental car, other vehicles, persons or <br />properties, caused by rental vehicle operated by a County traveler is covered under the <br />County's insurance program. <br />Other Expenses -Bus, taxi and subway fares are additional allowable expenses. <br />Traffic Violations - TraiTic violations such as, but not limited to, parking and speeding <br />tickets are the responsibility of the traveler and will not be reimbursed. <br /> <br />
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