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P-0265 - Orange County Travel Policy 04-01-1997- C
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P-0265 - Orange County Travel Policy 04-01-1997- C
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1/15/2009 10:12:35 AM
Creation date
1/15/2009 10:12:33 AM
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BOCC
Date
4/1/1997
Meeting Type
Regular Meeting
Agenda Item
C
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Overnight travel will be authorized only for employees traveling to destinations of at least 60 miles <br />from the employee's normal place of work. Department heads and supervisors may make <br />exceptions on a case-by-case basis (ex. employees responsible for organizing conferences, <br />workshops and seminars). <br />Overnight and out-of--state travel must be authorized using the Travel Authorization Form. If a <br />workshop, seminar or conference is being attended, a copy of the agenda must be attached. <br />b. Non-overnight Travel <br />Non-overnight travel may be authorized orally by the County Manager, Department Head, or <br />Supervisor prior to making the trip. The Travel Authorization Form is not required for this travel. <br />5. Reimbursement After Travel <br />The traveler may elect to pay all expenses out of personal funds and request reimbursement from <br />the Finance Department within 30 days of completed travel using the Travel and Expense <br />Statement Form. Requests for less than $10.00 may be deferred and combined with subsequent <br />months' requests. Travel expenses properly documented and submitted to Finance within the <br />prescribed time limit will be reimbursed on the next scheduled pay day. <br />Only expenses directly related to and appropriately classified as travel expenses will be reimbursed. <br />Receipts are required and must be submitted for the following travel expenses: <br />• HoteUMotel charges <br />• Common tamer tickets or stubs <br />• Parking charges <br />• Registration and workshop receipts <br />• Rental car receipts <br />• Gasoline, motor oil and repair service receipts <br />6. Travel Advances <br />A traveler may request an advance using the Travel Authorization Advance Form. Advances are <br />authorized for overnight travel only, with the exception of registration fees. <br />a. A travel advance may include allowances for: <br />• Meals <br />• Lodging <br />• Registration <br />• Personal vehicle mileage <br />b. If a travel advance is requested, the requester shall prepare a Check Request Form for each <br />check requested. After required signatures are obtained, the check request(s) shall be forwarded to <br />the Finance Department no less than five working days prior to the next scheduled accounts <br />payable date. <br />
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