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3 <br />MEETING DATE: April 1, 1997 <br />RFFECTIVE DATE:_ May 1, 1997 <br />1. Purpose <br />NUMBER: 0265 <br />REVISIONS: <br />To establish uniform procedures for authorization of travel by Orange County employees <br />conducting County business and to establish procedures for the reimbursement of the cost of <br />authorized travel <br />2. General <br />The County is committed to managing travel costs while providing a reasonable balance between <br />the needs of the County and the needs of the traveler. <br />The policy of the County is to reimburse the employee/official traveling on authorized Orange <br />• County business for all legitimate expenses incurred. The Department Head or his/her designee is <br />responsible for monitoring the initial need for the travel and the availability of funds so that the <br />cost of travel to the County is reasonable and necessary. <br />All County travel is subject to the availability of funds. <br />3. Policy Coverage <br />All employees of the County, full or part time, either probationary, permanent, or temporary aze <br />covered by this policy, including the County Manager, the County Sheriff, the Register of Deeds, <br />and all others subject to Department Head approval, such as volunteers and advisory board <br />members. <br />4. Travel Authorization <br />a. Overnight and Out-of-State Travel <br />Prior to making an overnight or out-of--state trip, an employee must obtain written authorization <br />from the appropriate supervisor, as outlined below: <br />• Traveling E~,ployee <br />County Staff <br />Department Head <br />Assistant County Manager <br />Annrov~al Re_~uired <br />Department Head <br />Assistant County Manager or County Manager <br />County Manager <br />